DOI Page / Citation link:
https://doi.org/10.11588/diglit.68026#0200
194
APPENDIX :
■Government of India and the Secretary of State. The
following is a brief outline of the duties of the
■Consulting Architect:—
I. —To advise the Government of India on all
estimates and plans for public buildings
which require the sanction of the Government
of India or of the Secretary of State, and also
to undertake the preparation of such plans
and estimates, when called upon to do so.
II. —To advise and assist Local Governments and
Administrations in the preparation of designs
and estimates for public buildings which are
within their own powers of sanction.
III. —To enter into direct communication with
the Public Works Secretaries to Local
Governments and Administrations and, when
so authorized by them, with any of their sub-
ordinate officers, in regard to all matters of
constructive or decorative detail relating to
public buildings in course of design or
construction.
IV. —To inspect important public buildings while
under construction, and to offer such advice or
recommendations as may be necessary.
V. —To submit an annual report to the Govern-
ment of India on the architectural work of
the year in the different provinces, with brief
descriptions of the more important public
buildings sanctioned or completed during the
year.
VI. —To prepare or edit occasional papers on
professional subjects for the information and
guidance of Public Works Officers employed
on architectural work. ; and
VII. —Generally to advise and assist the Gov-
ernment of India in all matters relating to
the architecture of public buildings.
14. Electrical Adviser.-—The appointment of Elec-
trical Adviser was created as recently as August 1904,
and was found to be necessary in consequence of the
development of electrical enterprise in this country.
Generally, the Electrical Adviser is the expert adviser
of the Government of India in all matters connected
with electrical schemes and with the working of the
Indian Electricity Act. He is also required to advise
Local Governments and Administrations which might
be in need of expert advice.
APPENDIX Id.
Memorandum on the constitution and organization of the Finance Department {filed by Mr. J. S. Heston
vide Q. 44807).
1. The Finance Department of the Government of
India deals with all questions of finance on both the
Civil and the Military sides of the administration. It
■consists of a central Secretariat, which is divided into
two branches,—the Ordinary (or Civil) branch and
the Military Finance branch ; and of a large executive
staff of officers of account and audit. The whole
department is in charge of the Finance Member of the
Governor General’s Council. The officers in imme-
diate control of the Ordinary branch of the Secretariat
and the Military Finance branch are a Secretary to
Government and a Joint Secretary respectively ; while
the staff engaged on account and audit are under the
immediate authority of the Comptroller and Auditor
General. The only other executive establishments
directly under the Finance Department are those of
the Mints and the Commissioner, Northern India Salt
Revenue ; while the Inspector General of Excise and
Salt is attached to the department as a consultative
and advisory officer.
The relations of the different parts of the depart-
ment to each other, and their methods of working, will
now be briefly described.
I.—Secretariat—Ordinary Branch.
2. The heads of business dealt with in the Ordinary
branch include
(1) the public accounts and estimates ;
(2) the public expenditure :
(3) the public Ways and Means, including loans
to and from the public Treasury.
(4) the management of the public funds ;
(5) Taxation ;
(G) Provincial and Local Finance ;
(7) the borrowing of public bodies ;
(8) Alienations of revenue and of land ;
(9) Opium ;
(10) Salt ;
(11) Stamps ;
(12) Excise ;
(13) Assessed taxes ;
(14) Currency and banking, including-
(15) the Mints ;
(16) Coinage ;
(17) Paper Currency ;
(18) Presidency Banks ;
(19) Pay and allowances leave and pensions of
public officers ;
(20) the Civil Account Department, including
Treasuries
3. The Ordinary branch of the Finance Secretariat
has a staff of five Gazetted Officers and a clerical estab-
lishment of 68 men, the annual cost of the branch
being Rs. 3,38,700
The Gazetted Officers are :—
(«) Secretary on
(6) Deputy Secretary on
(c) Under Secretary on
(d) Assistant Secretary on
(e) Registrar on
Rs.
48,000 a year.
27,000
15,600
13,200
7,920 „
4. The clerical establishment is divided into 14
grades, the rate of pay varying from Rs. 30 to Rs. GOO
a month.
5. The Secretary is responsible for the general
working of the department. The office is divided into
sections, a certain number of subjects being assigned to
each section, and a Gazetted Officer is placed in charge
of one or more sections whose duty it is to note on
the cases dealt with in his particular branch or branches,
and prepare them for the orders of the Secretary or
Honourable Member in charge.
Routine and unimportant matters are finally dis-
posed of by the officer in charge of a section on his
own responsibility. But every case of importance
must be placed before the Finance Member for orders
with the Secretary’s view recorded thereon. Refer-
ences of minor importance, which involve no new
principle or departure from well established rule or
custom, may be disposed of finally by the Secretary
himself. The Deputy Secretary is authorized to sub-
mit a certain class of cases direct to the Member in
charge for orders, but all really important references
must be seen and considered by the Secretary, and his
opinion recorded on the file before the ease is sub-
mitted to the Member in charge. All cases submitted
by the Deputy Secretary direct to the Honourable
Member are seen by the Secretary after the Honourable
Member’s orders have been recorded on them, and he
is thus able to keep in touch with all the work of the
department.
6. Under the rules for the conduct of the executive
business of the Government of India framed under
section 8 of the Indian Councils Act, 1861, no pro-
posal involving an abandonment of revenue for which
credit has been taken in the budget, or involving
expenditure which has not been provided for in the
budget or which, though provided for, has not been
specifically sanctioned, shall be brought forward for
the consideration of the Governor General in Council
without a previous reference to the Finance Depart-
ment.
7. Exceptions to this rule are, however, permitted in
a few instances.
In cases which, in the opinion of the Viceroy,
require great secrecy and despatch, expenditure may be
authorized under his Excellency’s written orders
APPENDIX :
■Government of India and the Secretary of State. The
following is a brief outline of the duties of the
■Consulting Architect:—
I. —To advise the Government of India on all
estimates and plans for public buildings
which require the sanction of the Government
of India or of the Secretary of State, and also
to undertake the preparation of such plans
and estimates, when called upon to do so.
II. —To advise and assist Local Governments and
Administrations in the preparation of designs
and estimates for public buildings which are
within their own powers of sanction.
III. —To enter into direct communication with
the Public Works Secretaries to Local
Governments and Administrations and, when
so authorized by them, with any of their sub-
ordinate officers, in regard to all matters of
constructive or decorative detail relating to
public buildings in course of design or
construction.
IV. —To inspect important public buildings while
under construction, and to offer such advice or
recommendations as may be necessary.
V. —To submit an annual report to the Govern-
ment of India on the architectural work of
the year in the different provinces, with brief
descriptions of the more important public
buildings sanctioned or completed during the
year.
VI. —To prepare or edit occasional papers on
professional subjects for the information and
guidance of Public Works Officers employed
on architectural work. ; and
VII. —Generally to advise and assist the Gov-
ernment of India in all matters relating to
the architecture of public buildings.
14. Electrical Adviser.-—The appointment of Elec-
trical Adviser was created as recently as August 1904,
and was found to be necessary in consequence of the
development of electrical enterprise in this country.
Generally, the Electrical Adviser is the expert adviser
of the Government of India in all matters connected
with electrical schemes and with the working of the
Indian Electricity Act. He is also required to advise
Local Governments and Administrations which might
be in need of expert advice.
APPENDIX Id.
Memorandum on the constitution and organization of the Finance Department {filed by Mr. J. S. Heston
vide Q. 44807).
1. The Finance Department of the Government of
India deals with all questions of finance on both the
Civil and the Military sides of the administration. It
■consists of a central Secretariat, which is divided into
two branches,—the Ordinary (or Civil) branch and
the Military Finance branch ; and of a large executive
staff of officers of account and audit. The whole
department is in charge of the Finance Member of the
Governor General’s Council. The officers in imme-
diate control of the Ordinary branch of the Secretariat
and the Military Finance branch are a Secretary to
Government and a Joint Secretary respectively ; while
the staff engaged on account and audit are under the
immediate authority of the Comptroller and Auditor
General. The only other executive establishments
directly under the Finance Department are those of
the Mints and the Commissioner, Northern India Salt
Revenue ; while the Inspector General of Excise and
Salt is attached to the department as a consultative
and advisory officer.
The relations of the different parts of the depart-
ment to each other, and their methods of working, will
now be briefly described.
I.—Secretariat—Ordinary Branch.
2. The heads of business dealt with in the Ordinary
branch include
(1) the public accounts and estimates ;
(2) the public expenditure :
(3) the public Ways and Means, including loans
to and from the public Treasury.
(4) the management of the public funds ;
(5) Taxation ;
(G) Provincial and Local Finance ;
(7) the borrowing of public bodies ;
(8) Alienations of revenue and of land ;
(9) Opium ;
(10) Salt ;
(11) Stamps ;
(12) Excise ;
(13) Assessed taxes ;
(14) Currency and banking, including-
(15) the Mints ;
(16) Coinage ;
(17) Paper Currency ;
(18) Presidency Banks ;
(19) Pay and allowances leave and pensions of
public officers ;
(20) the Civil Account Department, including
Treasuries
3. The Ordinary branch of the Finance Secretariat
has a staff of five Gazetted Officers and a clerical estab-
lishment of 68 men, the annual cost of the branch
being Rs. 3,38,700
The Gazetted Officers are :—
(«) Secretary on
(6) Deputy Secretary on
(c) Under Secretary on
(d) Assistant Secretary on
(e) Registrar on
Rs.
48,000 a year.
27,000
15,600
13,200
7,920 „
4. The clerical establishment is divided into 14
grades, the rate of pay varying from Rs. 30 to Rs. GOO
a month.
5. The Secretary is responsible for the general
working of the department. The office is divided into
sections, a certain number of subjects being assigned to
each section, and a Gazetted Officer is placed in charge
of one or more sections whose duty it is to note on
the cases dealt with in his particular branch or branches,
and prepare them for the orders of the Secretary or
Honourable Member in charge.
Routine and unimportant matters are finally dis-
posed of by the officer in charge of a section on his
own responsibility. But every case of importance
must be placed before the Finance Member for orders
with the Secretary’s view recorded thereon. Refer-
ences of minor importance, which involve no new
principle or departure from well established rule or
custom, may be disposed of finally by the Secretary
himself. The Deputy Secretary is authorized to sub-
mit a certain class of cases direct to the Member in
charge for orders, but all really important references
must be seen and considered by the Secretary, and his
opinion recorded on the file before the ease is sub-
mitted to the Member in charge. All cases submitted
by the Deputy Secretary direct to the Honourable
Member are seen by the Secretary after the Honourable
Member’s orders have been recorded on them, and he
is thus able to keep in touch with all the work of the
department.
6. Under the rules for the conduct of the executive
business of the Government of India framed under
section 8 of the Indian Councils Act, 1861, no pro-
posal involving an abandonment of revenue for which
credit has been taken in the budget, or involving
expenditure which has not been provided for in the
budget or which, though provided for, has not been
specifically sanctioned, shall be brought forward for
the consideration of the Governor General in Council
without a previous reference to the Finance Depart-
ment.
7. Exceptions to this rule are, however, permitted in
a few instances.
In cases which, in the opinion of the Viceroy,
require great secrecy and despatch, expenditure may be
authorized under his Excellency’s written orders